Law Firm Administrator (Administrator) / Operations Director

New York, NY, USA

Job Type

Full Time

Requirements

Law Offices of Adam Dayan, PLLC, located in New York City, is dedicated to transforming the lives of children with special needs. We help children with special needs receive a quality education and long-term financial security. Our growing law firm is looking for an experienced Law Firm Administrator (Administrator) / Operations Director who will work directly with the Owner to manage the firm’s daily business operations and coordinate administrative projects. The firm offers competitive pay and benefits including paid time off, health insurance, retirement plan, and profit sharing. The successful candidate will be part of a dynamic team of caring professionals who are passionate about helping special needs children. Our office is locating in the heart of the Manhattan financial district.

Duties & Responsibilities


  • Works closely with the Owner to create the firm’s business and marketing plans, budget, and strategic calendar

  • Recruits, hires, onboards, supervises, and manages performance of support staff

  • Performs Human Resource functions including personnel file maintenance, benefit administration, payroll management, PTO tracking, and personnel policy implementation

  • Coordinates training for support staff and attorneys regarding policies, procedures, and systems use

  • Coordinates, monitors, and improves key operating systems (internal policies, external policies, procedures, checklists, templates, examples, scripts, etc.) in direct and close consultation with the Owner

  • Ensures firm’s business systems and processes are fully documented and followed

  • Documents and monitors flow of work from client intake to billing and collection; takes corrective action as needed to resolve workflow issues

  • Manages financial system including time-tracking, billing, trust account management, collections, bookkeeping, expense management, and accounts payable

  • Monitors budget variance and cashflow

  • Manages the firm’s physical plant including office organization and cleanliness, emergency preparedness, furniture and equipment functionality, computer systems, and phone systems

  • Coordinates with the Owner, third party vendors, and/or marketing staff to create and implement marketing and sales strategies


Essential job functions


  • Bachelor’s degree in Business, Management, or related field

  • Minimum 3+ years of law firm management experience

  • Excellent written and verbal communication skills

  • On-the-job experience using Microsoft Word, Excel, Outlook, Office 365 as well as bookkeeping, timekeeping, and billing systems

  • Experience with billing, bookkeeping, accounting, and financial reporting, preferably in a law firm setting

  • A desire to work with a growing team of legal professionals who are dedicated to helping children with special needs


How to Apply

TO APPLY, FOLLOW THE FOLLOWING PROCESS: (We are serious about this. Following instructions is important for an Administrator / Operations Director who is supposed to help us streamline our operations and make sure everyone follows the rules.) Submit a resume and cover letter in PDF format to hiring@dayanlawfirm.com. The cover letter should explain why you would be a great fit for this job AND include your desired salary range. Make sure to address the following in your letter:

  1. Why are you interested in special education law;

  2. What skills do you possess that would make you an asset to our firm;

  3. What about your personality, attitude, and disposition do you believe makes you the right fit for our office culture;

  4. A description of your experience in recruiting and hiring support staff.

​The subject line of the email should say: “Administrator / Operations Director – Law Offices of Adam Dayan.”

About the Company

Founded in 2009, the Law Offices of Adam Dayan helps children with special needs receive a quality education.

Our firm predominantly focuses on representing parents of children with special needs in pursuing appropriate educational programs and services for their children under the Individuals with Disabilities Education Act. Our firm is also dedicated to enforcing the rights of individuals who may have viable claims under the Americans with Disability Act, Section 504 of the 1973 Rehabilitation Act, and/or other applicable law.